Finance & Administrative Support Specialist

🌍 OUR MISSION

At Evernex, we believe millions of IT parts thrown away each year deserve a second life. That’s why we step in and give them a new purpose. From hospitals to banks to airports, we make sure critical systems stay alive and help businesses save cost while helping by the planet.

With teams across the world, from Paris to Melbourne, Dubai to Sao Paolo, Casablanca to Kuala Lumpur, we are building a future where IT is greener, smarter and sustainable. How does it sound to you?

More information is available at www.evernex.com

🌱 Why this role matter?

As a Finance & Administrative Support Specialist, you will be the operational backbone of our Indian subsidiary, ensuring financial integrity, administrative compliance, and a seamless workplace experience. Acting as a key liaison between local operations and global teams including finance, HR, IT, and external authorities, you will help drive efficiency, accuracy, and alignment across functions. Your work will directly support month-end closing, revenue visibility, and a well-run local office that enables our teams to focus on what matters most.

✨ How will you make an impact?

• Finance & Accounting – Serve as the local point of contact for auditors, tax authorities, and the company secretary. Support month-end closing, reconciliations, and collections, ensuring local billing aligns with global standards.
• Sales Administration & Collections – Streamline sales order workflows, monitor aging reports, and resolve billing discrepancies between sales teams and customers. Provide revenue and collection forecasts to regional finance.
• HR & Admin Liaison – Support local HR operations, from onboarding and payroll data to license renewals and compliance with Indian regulations. Bridge communication between the subsidiary and global headquarters.
• Office & Facility Management – Oversee daily office operations, health & safety, security, and maintenance. Manage vendor relationships and coordinate office life events like emergency drills and training sessions.
• IT & Document Management – Coordinate workstation setup and equipment recovery with IT. Manage document flows, stamp duties, courier shipments, and lease administration.

🎯 What makes you a great fit:

• You have experience in finance, administration, or operations support, ideally within a multinational or fast-paced environment.
• You are comfortable with month-end closing activities, reconciliations, and collections processes.
• You are highly organized, detail-oriented, and skilled in managing multiple stakeholders—from auditors and tax authorities to internal teams and vendors.
• You have strong communication skills and can act as a bridge between local teams and global headquarters.
• You are proficient in ERP systems and standard office tools, with the ability to manage documentation, reporting, and compliance tasks.
• You are fluent in English and familiar with Indian regulatory and administrative practices.
• A background in HR coordination, facility management, or IT logistics is a plus.

💚 Why You’ll Love Working Here

Join Evernex and you’ll get to work on meaningful global projects that not only help companies build smarter IT but also make a positive impact on the environment.

We keep things casual and human, less hierarchy, more teamwork. You’ll find trust, flexibility, and the freedom to shape your role while being yourself.

And you’ll have fun along the way:

• Work for a global leader in sustainable IT lifecycle management.
• Enjoy a fast-paced, multicultural, and inclusive environment where every voice counts.
• Feel our culture that values well-being, cooperation, compliance, and an entrepreneurial spirit.
• Grow your skills with continuous learning and career development opportunities.
• Contribute to a more sustainable IT future — and actually see the impact of your work.